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Approval to Hire: Part 2 – Candidate Total Rewards Form

6 mins read

This article is written to explain and provide you with the Candidate Total Rewards Approval to Hire (ATH) Form which can be used for your business to determine total rewards packages for candidates.

In part 1 of this series we introduced to you the leading Approval to Hire (ATH) Process which is overseen by HR, and explained that there are 3 forms which can be used for your business. It is worth mentioning that each form has its own complexities when it comes to the formatting features, which we will discuss. In this part, we are going to discuss the Candidate Total Rewards Form.

When you download the Candidate Total Rewards Form found below, you will find it gathers information relating only to the candidate, providing you with a high-level but detailed summary of what their proposed total rewards package will look like. This form has been split into five sections:

I. Candidate Information
II. Candidate Total Compensation
III. Additional Information
IV. Additional Notes
V. Approvals

This form is the least complex form for businesses who would like to have an approval process in place for documentation purposes. This form is best fitted for businesses who may not have many employees, employees in the same/similar role, or for those who are unfamiliar with Microsoft Excel (“Excel”). This form is a great introduction to the ATH process.

Note: The only individuals who are privy to view the ATH form are those who are directly involved in compensation determination and payroll.

It is vital that the form has accurate information captured with the appropriate approvals as:

    • The information is translated into the offer of employment that is communicated to the candidate
    • Payroll utilizes this form to ensure the candidate is paid appropriately
    • The form is documentation evidence relating to compensation determination

Now that you have been introduced to the Candidate Total Rewards Form, we will provide you with some general notes about the workbook.

General Notes about the Document Type

This form has been developed using Excel, as this application offers more feature capabilities which:

    • Reduces manual entries
    • Automates calculations using formulas
    • Increases efficiency when adjusting tables, cells, columns, fonts, colours, or other formats
    • Allows you to effortlessly type information into the cells
    • Allows you to easily add, delete, or insert rows and columns (as seen in a video included below)
    • Allows you to effortlessly add or delete notes/comments to cells (as seen in a video included below)
    • Allows you to configure cells to show data in various formats like text, date, percentage, currency, etc.

There is so much more to Excel, however, these are just the basic functions to know with this form.

Applying this Workbook for Your Business’s Branding

    • Reformat the workbook to meet your company’s branding initiatives (i.e. logo, colours, font, etc.)
    • The company logo is inserted in Row 1 (cell A1)
    • The form’s title is typed in Row 1 (font right alignment)
    • The company’s primary colour is used for the headers

Note: Using grayscale is acceptable if your company’s primary colours are difficult to read (i.e. Neon).

Using this Workbook

    • This workbook has two tabs:
      • Instructions – displays how a completed form would look
      • Template – an uncompleted form for you to use
    • Comments were added to this workbook to provide clarification on the terms or formulas used
      • Comments are displayed as  in the right-hand side of a cell. To view the comment, hover your mouse over the cell to disclose what it reads.
    • Type information only in the cells that are highlighted in yellow
    • Any cells in columns A to C that are not highlighted are formulated to calculate data
    • Hide the Row(s) which the candidate does not receive
    • Match the naming conventions that your company uses
    • Please refer to our HR Glossary if you need definitions relating to any terms found on this form

This brings us to the end of this part of the series. Please stay tuned for part 3 of this series when we discuss the next form, Internal Benchmarking, which you can use for your business.

click to enlarge

Excel – Rows & Columns

Excel – Notes & Comments

Visit our Resource Library for all available downloads.

If you require assistance with any of the guides, forms or templates, please contact a BIG representative.

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