This article is written to bring awareness to an HR practice called the Approval to Terminate (ATT) process. The ATT process is a leading practice which ensures that all terminations are documented and approved prior to an employee being terminated from the company.
Terminating an employee is not always going to be easy, however once the decision has been made, it is crucial that your company handles each dismissal alike. As important as having an onboarding process is to the company, it is equally (if not more) important to have a well-developed offboarding process.
Generally, HR oversees offboarding, which starts with an ATT process where a form is completed and approved by the appropriate signing delegates. The ATT form captures pertinent information regarding the terminating employee, where their final pay is calculated, and other matters such as:
- Employee Information (i.e. Full Name, Position Title, Employment Type, Employment Status, etc.)
- Termination Date
- Current Base Regular Pay
- Statutory and Policy Payments
- Severance Calculations
- Additional Notes relating to the Termination and Employee
Whether the terminating reason is voluntary or involuntary, it remains in your company’s best interest to implement an ATT process into its offboarding. This way your company has a set standard it adheres to, guaranteeing all terminating employees are treated equitably.
In certain instances where a former disgruntled employee brings forward a claim leading to legal proceedings relating to their termination, this document can be used as evidence. This is why we recommend implementing the ATT process into your company’s offboarding.
While many larger organizations are fortunate to have their policies, templates, and processes available electronically via their HRIS (Human Resources Information System) or ERP (Enterprise Resource Planning) systems, for those small to medium-sized organizations that do not have the financial means, the downloadable forms upcoming in this series will be a benefit to cut back on costs.
Generally, those who are directly involved in this process are privy to review and sign off on the ATT form, as there is usually confidential and private information captured on this form. Once the form is finalized, the information captured on the form will be translated into the termination letter(s) which will be given to the terminating employee. Payroll will also receive copies of the letter(s) and form to ensure the terminating employee is accurately paid what they are owed.
Now that you have been introduced to the ATT process and what is generally included in the ATT form, please stay tuned for part 2 of this series when we discuss a downloadable form for you to use in your business.