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Writing Professional Emails: Part 6 – Attachments

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This article is written to provide you with an executive summary of email attachments.

An email attachment is a common and simple method for sharing documents and images. Though this process may seem simple, we cannot stress enough how important it is to ensure the correct file(s) are attached to an email and that the file(s) are named accordingly.

It could be embarrassing and, in some cases, detrimental to your employment if you were to send an email attachment that was not supposed to be attached or that breached confidentiality.

When attaching documents in an email, it is best to:

    • Double-check the attached file(s) to ensure the correct documents were attached
    • Ensure the attachment’s naming conventions make sense or are named in accordance with how they are referenced in the email
    • Attach them in the order that the file(s) were referenced in your email

It can cause confusion if you have informed your recipient(s) of the attached documents in your email and the files are not in the correct order or do not match the naming conventions as referenced in your email’s main body.

Look for the conclusion to our Writing Professional Emails series, Part 7 – Replying Etiquette and Features

Download this resource Writing Professional Emails: Part 6 – Attachments.

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